Personal Assistant - asap start

Personal Assistant - asap start

Location: London , South East Salary: 38,000 per annum Date posted: 12/04/2012 15:15 Job type:Permanent Company: Strategic Placements Ltd Contact: Kara Davies Ref: Totaljobs/KD-PA-BLUELOND Job ID: 53343267

To provide dedicated and professional support to the divisional CEO and FD in order to facilitate the efficient operation of their area of responsibility.To support other Directors when required.

Proactive co-ordination and planning of Directors time

Act as interface for the Director dealing with alltelephone calls, mail, email and task management tools, filtering and responding as appropriate

Manage diary and ensure that relevant documentation / background information and travel arrangements are provided in supp ort of scheduled meetings

Draft/respond to correspondence often from sparse information and prepare / produce letters, documents, reports, business briefs, reports and presentations

Undertake research on topics or gather information to ensure the Director is appropriately briefedAdditional Key Accountabilities:

Plan and organise events and conferences as and when required Protect the Director from unsolicited approaches in a friendly but assertive manner

Establish and maintain productive working relationships with internal and external secretaries and PAs

Maintain records and filing systems as appropriate to the role

Manage and co-ordinate travel expenses

Provide secretarial support to colleagues and visitors as and when required

The role requires flexibility it may incorporate travel and early or late working

Qualifications & Requirements

Behaves in an open, straightforward style that sets a positive exampl e

Communicates in a clear and articulate manner (both orally and in writing) Team Working

Co-operates willingly in teams, adopting an open-minded, flexible approach Building Relationships

Makes every effort to build and maintain a network of internal and external contacts Partnering and Customer Focus

Recognises the importance of the customer (internal and external) to the business Commercial Awareness:

Shows an interest in business issues and activities, internally and externally Achievement Drive

Is motivated by success and the desire to perform tasks to a high standard Qualifications/ Technical Skills:

Proficient in all Microsoft applications including PowerPoint, Word, Excel and Outlook

Strong secretarial skills (Typing, Audio)Research and written communication skills

Organisational ability and attention to detail

Able to exercise discretion and maintain confidentiality

Previous experience of pro viding PA support at a Director level essential

A level education/equivalent experience

Working 9am to 5pm (37hrs)

to apply please email your full up to date cv to kara@strategicplacements.com