Personal Assistant to CEO & FD

Personal Assistant to CEO & FD

Location: West End, Central London / West End (W1) , W1 View map Salary: From 38,000 to 38,000 per annum Date posted: 16/04/2012 10:17 Job type:Permanent Company: Forces Recruitment Services Contact: Lian Massey Ref: Totaljobs Job ID: 53363785

Job Title: Personal Assistant to CEO & FD

Location: Westminster, London

Salary: 38,000 + benefits.

Start Date: Immediate

Introduction:
My client is one of the UK's leading support services companies, They deliver many key services including, design, build, manage, operate and maintaining assets, Dealing with companies both in the UK and overseas, Supplying customers in a wide variety of industry sectors including, Defence, Marine, Naval, MoD, Nuclear, Communic ations, Energy and Transportation. They now have an immediate requirement for a Personal Assistant to be based at their site in Westminster, London.

This presents itself as an ideal opportunity to join an established company and, although not essential, could be well suited for a person who has previously served in the Armed Forces i.e. Royal Navy, Royal Air Force or Army and has a background within a similar role.

Responsibilities:
- Proactive co-ordination and planning of Director's time.
- Deal with all telephone calls, mail, email and task management.
- Manage diary and ensure that relevant documentation / background information and travel arrangements are provided in support of scheduled meetings.
- Draft/respond to correspondence & prepare / produce letters, documents, reports, business briefs, reports and presentations
- Plan and organise events and conferences as and when required.
- Protect the Director from unsolicited appr oaches in a friendly but assertive manner.
- Establish and maintain productive working relationships with internal and external secretaries.
- Maintain records and filing systems as appropriate to the role.
- Manage and co-ordinate travel expenses.
- Provide secretarial support to colleagues and visitors as and when required.
- The role requires flexibility - it may incorporate travel and early or late working.

Applicant Requirements:
-- The successful candidate will have previous experience of providing PA support at a Director level.
- Proficient in all Microsoft applications including PowerPoint, Word, Excel and Outlook.
-- A level education/equivalent experience.
-- Research and written communication skills.
- Interpersonal and Influencing Skills.
- Behaves in an open, straightforward style that sets a positive example.
- Communicates in a clear and articulate manner.
- Co-operates willingly in teams, adopting an open-minded, flexible approach Building Relationships.
- To build and maintain a network of internal and external contacts.
- Recognises the importance of the customer (internal and external) to the business.
- Shows an interest in business issues and activities, internally and externally.
- Motivated by success and the desire to perform tasks to a high standard.
- Strong secretarial skills (Typing, Audio)
- Organisational ability and attention to detail.
- Discrete & confidential approach.

Benefits:
- 38,000 + benefits.
- Monday - Friday - 9am - 5pm.
- 25 days plus 8 stats.
- Company pension scheme
- Opportunity to join a very reputable company.