Assistant Secretary

Assistant Secretary

Location: Birmingham , West Midlands (County) Salary: Competitive Date posted: 24/05/2012 18:01 Job type:Permanent Company: Interserve PLC Contact: Please click the Apply Now Button. Ref: Totaljobs/IC00286 Job ID: 53636998

Job purpose

Provide administrative support to the Executive Director(s) secretariat. This will include secretarial duties e.g. diary management, document preparation, travel arrangements etc. Undertaking duties as delegated by the secretariat.

Responsibilities

Support for the secretariat to include:

Drafting of letters and word documents;Creation of PowerPoint presentations as required;Assisting with the collation and distribution of documents/reports;Assisting with the production of agendas, papers and reports, taking formal and informal minutes/action notes and distributing them as appropriate ensuring any actions are followed;Assisting in ensuring deadlines are achieved and activities are prioritised;Undertake typing, word processing of correspondence, documents, forms, agendas and reports as delegated by the secretariat;Dealing with visitors, answering calls/filtering calls, redirecting calls if urgent;Co-ordination of transport/accommodation bookings;Arrange meetings on behalf of the Director and management of their diary as delegated by the lead secretary/PA;Postal duties opening, distributing of incoming/outgoing post;Scanning, photocopying, faxing of documents;Managing stationary supplies- ensuring stock levels are maintained;Reviewing processes and offering suggestions for improvement;Any other duties commensurate with the role.

Knowledge skills & experience

Experienced user of MS Word & PowerPoint (essential); Proficient user of MS Excel (essential); Experienced user of MS Outlook & Explorer (essential); Proficient typing skills e.g. RSA II/70 WPM (essential); Experience of working in a similar secretarial role within a busy office environment (essential); Experience of working within the construction industry (desirable).

Person

Ability to work effectively as part of a team (to cover secretaries when absent);Ability to act on own initiative;Effective communicator and ability to interact with a range of people at all levels;Courteous, professional and helpful at all times;Ability to manage and prioritise workloads and ensure a consistent level of service is achieved;Ability to meet tight deadlines and multi task;Flexible and adaptable to respond to changing priorities;Maintaining confidentiality at all times.


Additional job board text

We are looking for an experienced Assistant Secretary to work from our office in Erdington, Birmingham. This role is offered on a full time and permanent basis. In return we are offering a competitive salary aimed at an entry level secretary plus flexible benefits, 24 days annual leave entitlement, share plans, company pension and private medical insurance.
CLOSING DATE: WEDNESDAY 30TH MAY 2012 Interserve Construction delivers whole life solutions through business case, design, procurement, construction and maintenance in property and infrastructure management - often working with sister Interserve businesses to provide a one stop shop.Operations reach throughout the UK and Middle East via a network of twenty four offices and a workforce of over 2,700 in the UK alone. Annual turnover is in excess of 800 million. We are an Investors in Diversity accredited Company & committed to equal opportunities for all.
WINNER OF CONTRACT JOURNALS BEST PLACES TO WORK IN CONSTRUCTION AWARD 2009