Payroll administrator

Payroll administrator

Location: Billericay (CM12) , Billericay View map Salary: From 18,000 to 20,000 per annum Date posted: 22/06/2012 12:00 Job type:Permanent Company: Ground Control Contact: Celia Peek Ref: Totaljobs/PAYR Job ID: 53889668

Company:Ground Control Ltd.

Position:Payroll Administrator

Compensation:18,000 - 20,000

Reporting Line:Finance Director

Company Background

Ground Control is an award-winning commercial landscaping company (14 BALI awards). The company has grown by over 20 every year for nine years running. Turnover now exceeds 40 million annually. Ground Control focuses almost exclusively on national contracts with multi-site operators and currently maintains over 20,000 sites for some of the country's largest retailers, utility companies and local authorities. The business has three major components: Commercial Landscape & Grounds Maintenance, Winter Maintenance and Landscape Construction.

Role and Responsibilities

Administration

Process all new starters and leavers including production of employment contracts, induction packs, reference requests, company handbooks, leaver letters and holiday payments.?

Process all paperwork associated with employment changes and variations to contracts.?

Create and maintain all employee personnel files, ensuring archiving of leavers and cleansing of information held in line with the Data Protection Act.?

Create and maintain up to date folders for all employee benefit information.?

Administer all employee benefits including but not limited to BUPA, car allowance, EAP, gym membership and support employee queries.?

Assist with any recruitment administration, including employment applications and a CV database in line with the recruitment needs.?

Support the administration of annual pay review, employee survey and HR statistics.?

Create and maintain the attendance tracker.?

Maintain a monthly payroll file for all new starters, leavers, changes and bonuses.?

Maintain and administer monthly phone bills for the Group employees.?

Support the HR team with all additional HR administration requirements.?

Any other duties as required by the business.?

Payroll

Process and submit monthly payroll including statutory year end returns and P60s.?

Responsible for creating, maintaining and updating all payroll processes.?

Deal with employee salary and payroll queries.?

Responsible for all reporting from payroll in line with HR and business requirements.?

Maintain and update static payroll data as per business requirements.?

Enter variable overtime and commission and expense payments.?

Liaise with Revenue and Customs where necessary.?

Send all P45s/?P46s to Revenue and Customs for all starters and leavers.?

Chase managers for missing information where necessary.?

Update all statutory payments as appropriate i.?e.? SSP, SMP, SPP, SAP.?

Process all restaurant bills through the payroll and till system.? Include any bills for departments and other individuals as appropriate.?

Maintain and update P11D database with employee benefits.?

Collate monthly timesheets for all Group companies and process in line with company requirements.?

Any other payroll duties as required by the business.?

Required Skill-Set

The candidate will ideally have all of the following experience and skills:

Experience of using SAGE is advantageous, however, extensive experience of a computerised payroll system is essential including production of year end forms.? Knowledge of Revenue and Customs current legislation e.?g.? NI rates, statutory payments etc.?AAT or Part II CIMA/CACA/CA DesirableGood standard of formal education with above average literacy and numeracyStrong MS Outlook, Excel and Word skills are essential.?Meticulous, accurate and highly organised

Client Management

Builds relationships: identifies all concerned parties from within client, involving and engaging them Responds quickly to requests (immediately when possible), confirms due-by dates

Methodical Work-Style

Plan, do, review approach to work (proactive not reactive, learn from past experience)Sets goals top-down (create overview then work detail)Balances own workload so that all position requirements are met on time Tracks completed tasks with to-do lists or similar system

Speed & Reliability

Completer/finisher (moves on only when the job is done)Prioritises work, stays late to complete urgent workDrive prepared to go beyond what is expectedFocused on achieving goalsFollows up on next steps

Attention to detail

Checks all aspects of completed workVerifies accuracy of outputReceptive/responsive to feedback

Written Communication

Clear and conciseSimple language and proper grammarLogical structure in covering subjects and making recommendations

IT-Competency

Uses all MS Office applications without support, especially ExcelE-mail userCompetent in MS Access and basic queries/filteringCan solve basic operating-system related problems (e.g. how to connect to a printer)