Office Manager

Office Manager

Location: The City, City (EC2) , EC2 View map Salary: Upto 28,000 Date posted: 16/04/2012 09:00 Job type:Permanent Company: CS Technology Contact: Rebecca Mcilroy Ref: Totaljobs Job ID: 53278661

CS Technology is seeking a highly motivated professional to work within the Sales and General Administration (SGA) team supporting the UK and reporting to the EMEA Business Manager.

Summary Responsibilities of Office Manager:

To manage the UK office environmentTo manage and administer the business support processesTo administer the personnel/HR functionTo provide Personal Assistance (PA) cover for the MD To manage the IT support services for the UK operationFunctional Responsibilities of Office Manager

Management of th e UK Office

Ensure the office environment is appropriate to support the business functionProfessional environment is maintainedSupport services are functional (kitchen / toilets)Liaison with the building landlord to ensure services are maintained in line with rental agreements Management of office costs (control and negotiation)Physical security access control management to the building and be main keyholder

Management and administration of the business support processes

To ensure the data integrity of the Change Point (CP) systemTimesheets are entered accurately and on timeCheck points and approvals are executed by the appropriate personnel in a timely mannerCP user permissions, password administration and license control Compliance to business processTo ensure all staffs are aware of the individual responsibilities to the business processProduction and maintenance of CSTs business process user manualsStaff training including new starter induction

Administration o f the HR function

Staff recordsSecure filing of all staff records (Contracts, letters, sick notes etc.)Update of salary records on Change PointTrainingStaff trackingAnnual leave (authorisation and record maintenance)Sick leave (record of notes, reclaim of national insurance etc.)Site location Out of officeStarters and leaversDevelopment and maintenance of starters process (induction, user guides etc.)Development and maintenance of leavers process (equipment retrieval, update of administration systems, access controls etc.)Incoming communications managementIncoming telephone calls are managed professionally and courteouslyand are passed on to their intended recipient in a timely mannerIncoming emails or general enquiries are managed and supported appropriately Personal Assistance cover for the MD and UK PrincipalsDiary managementMeeting co-ordinationAssistance with personal administrationManagement of the UK IT support servicesObtain high level understanding of the IT infr astructure and service applicationsEnsure that all IT infrastructures and service applications are appropriately supported, through a professional support agency or through CST staff. Liaison with US IT management function to ensure alignment and leverage remote support servicesSupport company mobile phone users setup and liaise with account manager to ensure costs are monitoredTo support accounts administrator and provide cover to finance processes.

Skills and Experience of Office Manager

Excellent administration and organisational skillsAbility to communicate with colleagues and customers at all levelsGood verbal and written communication skills Good appreciation of business workflowPrevious experience working in an administrative positionBasic knowledge of accounting practicesExcellent use of MS Word, Excel and PowerPoint products Knowledge of ChangepointHR/Recruitment experience advantageous Experience of facilities management. Characteristics of Office ManagerSelf- starterAssertive and highly confidentCan effectively communicate at all levels throughout the organisationAbility to Multi taskOperate in a high pressure environmentStrong Organisational Skills Typical Qualification of Office ManagerExperience in a similar roleSolid academic background

CS Technology is a leading advisory firm that provides strategy and implementation services to world-class companies seeking to unlock the value of their IT portfolio investments. The company's unique domain expertise, exceptionally nimble business model, and outstanding financial acumen help clients enhance the bottom-line performance of their data centre, enterprise infrastructure, and technology-driven initiatives. CS Technology is a highly diversified firm with locations in New York City, Charlotte, Chicago and Washington D.C., as well as, international locations in London, Dubai, Abu Dhabi, Australia and Singapore. As an organisation, we strive to help all of our people achieve both their professional and personal goals through an inclusive environment that values employee contributions, appreciates diversity of thought, fosters growth, and provides continuous opportunities for development.