Personal Assistant

Personal Assistant

Location: Leeds , West Yorkshire Salary: Competitive + final average salary pension Date posted: 22/06/2012 11:01 Job type:Permanent Company: Johnson & Johnson Contact: Johnson & Johnson Recruitment Ref: Totaljobs Job ID: 53893633

Johnson & Johnson is a leading and one of the largest healthcare companies in the world. We are well-known for QUALITY, an achievement brought about by careful planning, a conscious and consistent effort in using advanced manufacturing technology and providing excellent development opportunities for people to attain optimal performance. Our products are recognized in the worldwide market under the brands of JOHNSON's, NEUTROGENA, CLEAN & CLEAR, SHOWER to SHOWER, MODESS, CAREFREE, LISTERINE, NIZORAL, TYLENOL, NICORETTE, and so on.

An opportunity has arisen for a Personal Assistant to supporta Vice President within the DePuy franchise of the Johnson & Johnson family of companies.

Based in Leeds you will provide daily administrative support which will involve being the first point of contact for the VP and any external visitors that come on site, managing all travel requirements for the team, ensuring all calls are handled speedily and efficiently and to maintain a professional attitude to all callers and visitors in line with J&J standards and principles.

Organisation and Coordination of a wide variety of meetings, including full diary management

Setting up conference calls, webex and global connect meetings for all directors

Organisation of national and international travel which involves booking the travel, typing up an itinerary and organising any meetings, hotels and transfers

Responsible for submitting expense reports for each director via GXRS each month

Attending meetings and producing minutes in a professional manner

Handle routine enquiries and requests efficiently within agreed response times

Responsible for screening electronic and incoming mail and taking appropriate action where necessary

Maintaining a professional attitude to all callers and visitors when they come on site in line with Johnson and Johnson standards

Providing full administrative support, which involves being the first point of contact for the VP, external customers and internal customer from all parts of J & J

Providing holiday and sickness cover for the other PAs

All other ad hoc duties as required by each business unit director