Facilities Co-ordinator

Facilities Co-ordinator

Location: London , South East Salary: From 22,000 to 25,000 per annum Date posted: 07/04/2012 18:03 Job type:Permanent Company: Norland Managed Services Contact: Lucie Woodgate Ref: Totaljobs/LWFC Job ID: 53274498

We are looking for a Facilities Co-ordinator to work closely with the Building and Facilities managers. You will assist in the day to day implementation and management all the aspects of FM including the provision of hard and soft services in corporate offices based in Baker Street.

Responsibilities:

To support and assist the General Manager and Facilities Manager, liaising with consultants and instructing staff and contractors for the benefit of the buildings owners and occupiers.

Carry out daily & weekly building H&S a nd condition inspections.

To assist in the preparation, monitoring and management of the service charge budget and helping to provide quarterly cost analysis to the Asset Management Team.

To assist in the day to day management of the site H&S check lists and ensure they are meeting the site policies and procedures and assisting with the H&S audits as required.

To assist in the day to day management of the Permit to Work process, this includes reviewing and approving Tenant and contractor method statements and risk assessments.

To assist in the management and co-ordination of tenant fit outs, refurbishments and move programmes when required.

To assist in the supervision/ monitoring of all tenant fit out works

Develop and maintain strong commercial relationships with our service providers to ensure that the company receives the very best service standards and value for money as set in the KPIs and SLAs and to be able to take minutes of the monthly operations meeting with all service providers.

Ensuring all visitors and tenants receive a five star service

Interface between helpdesk, team & tenants to ensure all reported tasks are actioned on time and to the appropriate standard and feedback issued on a timely basis.

.

Key Personal Requirements

The following qualities and characteristics are key attributes necessary for the

successful discharge of the role:-

To be currently residing within a reasonable travelling time of Baker Street

A background in FM with experience in any of the following: Facilities helpdesk, H&S, facilities admin, contract support etc

Be capable of managing commercial relationships and appraising the value of services succinctly and be able to recognise and address areas of poor performance within our service providers and propose suitable remedial measures.

Capable of dealing with contentious and challenging situations, resolvin g with a successful conclusion.

Possess strong numerical, verbal and written reporting skills as well as competency with spreadsheets, Outlook, Word document software and

Other intuitive software package routinely used within an office environment.

An understanding of the facilities management discipline is essential, together with practical knowledge of the requirements under prevailing contract and Health and Safety legislation and appreciation of Green issues.

We take our commitment to equal opportunity seriously and value the benefits of having a diverse workforce.We will never knowingly discriminate on the basis of an individuals characteristics or circumstances.If you want to work with one of the most successful businesses in the industry and believe you will fit in to our exceptional team, we want to hear from you.