HR Manager in a busy and creative PR agency (12 month maternity cover)

HR Manager in a busy and creative PR agency (12 month maternity cover)

Location: West London (W1W) , West London View map Salary: From 35,000 to 40,000 per annum Date posted: 02/04/2012 14:00 Job type:Contract Company: Lexis Contact: Nicola Morgan Ref: Totaljobs/LexisHR001 Job ID: 53260664

Our HR Manager is responsible for providing a strategic and operational HR partnership and support across the whole business. This includes working closely with the CEO and COO to help devise and implement the talent strategy throughout the full employee life-cycle from recruitment marketing, selection, induction through to performance management, learning and development, reward and recognition, talent management and succession planning. The recruitment, development and retention of top talent is key to the business strategy and the HR Manager will be at the fo refront of HR initiatives that help make this a reality.

Key Responsibilities:

Learning & Development:

- Devise, co-ordinate and publicise training programme, managing the budget and providing reconciliations to finance

- Manage and monitor attendance. Collate feedback from sessions and prepare quarterly feedback/attendance report

Recruitment:

- Main point of contact for all recruitment consultancies, agreeing terms and monitoring preferred supplier agreements

- Direct advertising and sourcing (website, facebook, twitter, linkedin etc) as well as regular networking and speculative interviewing to build our direct bank of talent

- Manage the interview process, booking times, ensuring feedback is given in a timely manner, as well as conducting 1st round screening interviews for all direct candidates and attendance at other interviews when required

- Administration of offer letters /contracts, reference request

Grad/In tern Scheme:

- Co-ordinate our September 2012 grad intake training scheme

- Co-ordinate intern programme and work experience

Induction:

- Manage induction process for both perm and freelance staff, updating presentations and information regularly

Performance Management:

- Ensure job descriptions and competencies accurately reflect roles and provide training to staff on how to use the job descriptions

- Assign line managers and provide advice and support to them

- Manage appraisal process for all staff, coaching and advising managers

- Manage promotion and payrise schedule and succession planning process

Reward:

- Manage payroll

- Administer childcare voucher scheme, pensions, Life Insurance and Private Healthcare joiners and leavers

- Administer the incentive scheme and review to ensure it is motivating and incentivising staff to live the values

CSR:

- Provide support for committees en suring momentum for their initiatives

Database/Reporting:

- Maintain HR database and personnel files

- Provide information for monthly Board report

Employee Relations:

- Proactive intervention re health and wellbeing of employees to promote retention

- Maintain a professional yet approachable manner. Ability to deal with demanding employees, in a calm and sympathetic manner. Ensure visibility on the shop-floor to ensure approachability and understanding of pressures across the business

- Conduct exit interviews and provide feedback to the Board

- Best Companies survey annually, analyse results and provide recommendations

- Produce and maintain all policies, contracts and practices in line with current employment law

- Advise maternity leavers and returnees

- Manage disciplinary and grievance processes and TUPE in line with current employment law

- Ensure internal comms are consistent with vision & value s

- Manage the HR area of the Intranet

- Advise on appropriate people/HR awards

- Manage staff survey and peer group feedback sessions and provide recommendations

Person Specification:

- Experience of managing the HR function in a media/creative agency environment

- Preferably CIPD qualified with experience of managing employee relations issues through to conclusion

- Excellent communications skills with an open and approachable style

- Shows an optimistic, positive attitude and make things happen

- Provides a model of delivering on promises and completing tasks on time

- Helps to make decisions promptly, using good judgement. Demonstrates the ability to consolidate, compromise, clarify, support, conclude

- Behaves with integrity and set the standards of behaviour for the company

- Has an inquisitive mind - questions the way things are done and strives to do them better

Company Background:

ww w.lexisagency.com

Launched in 1992

Part of Next Fifteen Communications international network of agencies

Top 30 agency

70 people

6m fee income

Consistent industry recognition of our work

Check out www.lexisagency.com for more info

Voted a Sunday Times Top 100 Best Small Companies to Work

For eight years in a row and have top ranking 3 Star Accreditation from Best Companies

Lexis Benefits:

A holiday package of five weeks a year which increases by a day for every year over three years of service and up to a maximum of 30

Closed between Christmas and New Year

A Special Occasion Day

An interest free season ticket loan after three months

A Lexis personal pension scheme for all staff, to which we contribute 4 of salary after three months, provided it is matched by t he employee. This is not mandatory, and you can opt out if you wish.

BUPA health cover

Lexis free life cover (4 x salary) from day one

Lexis personal health insurance in case of disability (50 of salary after 13 weeks off work)

Also you will automatically be eligible for our softer benefits including:

Friday announcements to celebrate successes, promotions and new biz wins with drinks and nibbles in our break out area from 4pm

Quarterly Review company meetings to update on business plan progress and new developments as well as celebrating great work and new joiners

The Recommenders Awards to celebrate and reward excellent work and exceptional results

And much, much more.

Due to the volume of applications anticipated, we'll only be able to respond to applicants who successfully meet our person specification.

No agencies, please.