Executive Assistant to HR Director

Executive Assistant to HR Director

Location: London , South East Salary: Competitive Date posted: 15/05/2012 07:00 Job type:Permanent Company: Bird & Bird Contact: Fiona Wilson Ref: Totaljobs/1484 Job ID: 53596190

Bird & Bird is a truly international law firm. But thats only part of the story. Weve built our international reputation not only on exceptional legal expertise, but also on our ability to think beyond the details of law to meet our clients' needs.

We have over 850 lawyers and legal practitioners worldwide working as a single, cohesive team across 23 offices in Abu Dhabi, Belgium, China, the Czech Republic, Finland, France, Germany, Hungary, Italy, the Netherlands, Poland, Singapore, Slovakia, Sweden, Spain and the UK. We also work with a network of trusted partners in the US, Europe and Asia, giving us genuine global reach.

An exciting opportunity has arisen in our Human Resources team for an Executive Assistant to provide high level support to the International HR Director. This role will require full involvement in all aspects (operational and strategic) of the HR Directors role. It will involve dealing with day to day demands e.g. preparing spreadsheets, preparing PowerPoint presentations, handling highly confidential matters, dealing with enquiries, monitoring progress and managing paperwork.

This role will encompass a wide range of duties including taking minutes on conference calls, converting minutes into actions and keeping track of actions. Understanding and managing the annual calendar, understanding the business cycle and organising travel arrangements as necessary. Ideal candidates will also be required to build relationships with partners, in particular Board Members and the various Heads of Country, Practice and Sectors and HR managers Internationally and act as a first line of call for queries.

Ideal candidates will appreciate the importance of acting as an ambassador for the HR function and will therefore be well-presented, with excellent communication skills and an ability to deal with individuals at all levels in relation to highly confidential matters. Ideal candidates will have advanced knowledge of Word, Powerpoint, Excel, Outlook and DM systems possess determination, discretion and tact as well as a strong sense of personal pride and responsibility for delivering a first class service.