Personal Assistant – 3 month contract

Personal Assistant â€" 3 month contract

Personal Assistant 3 month contract

Location: London , South East Salary: Competitive rate per hour Date posted: 01/04/2012 11:33 Job type:Temporary Company: Colt Technology Services Contact: Helen Carter Ref: Totaljobs/PA3months Job ID: 53257626

Job Title: Personal Assistant 3 month contract

Location: Aldgate

Salary: Competitive rate

Company: Colt is Europes information delivery platform, enabling its customers to share, process and store their vital business information. Colt provides major organisations, midsize businesses and wholesale customers with a powerful resource that combines network and IT infrastructure with expertise in IT managed services, networking and communication solutions. Colt operates a 21-country, 33,000km n etwork that includes metropolitan area networks in 38 major European cities with direct fibre connections into 17,000 buildings and 19 Colt data centres.

The Role: The Personal Assistant will primarily provide support to two Directors within the Data Centre Services division and their wider teams

Core Tasks:

Providing extensive diary management for the two Directors

Scheduling complex travel arrangements and other events

Arranging meetings and conference calls across the UK, Europe and International, with knowledge and consideration for multiple time zones

Submitting monthly expenses whilst adhering to Colt Travel and Expense policy

Acting as the first point of contact to all internal and external customers

Arranging and attending team meetings with the Directors, recording and distributing minutes to the respective team members

Providing documentation control/management and undertaking necessary filling

Providin g administration support for the two Directors and their teams

Supporting Oracle and Purchase Order activities, which will include;setting up and managing PO's for internal customers, tracking the budget for the respective team and maintaining outstanding open POs

Taking administrative control of Design and Development roadmap to track progress against target

Providing administration control of all design processes including ' design requests for work' and communication procedures

The Ideal Candidate:

Direct experience as a Personal Assistant to Director level or equivalent is crucial

Proven experience as a PA from a Data Centre Services or IT Managed Services environment is ideal

Demonstrate strong experience and knowledge of Microsoft Programmes

Proactive, flexible and attentive individual is required to be able to liaise with demanding characters/workload

Demonstrate experience and the ability to utilise initiative

Direct experience of juggling extremely busy and constantly changing calendars

Adept at prioritising and planning ahead

Excellent organisation skills